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Isaly Counseling Associates
I.. Policy Statement
II. Policy Purpose
III. Policy Standards
ICA recognizes that in the counseling setting, communications must occur freely and quickly and there can be no assurance of absolute privacy. It is also recognized that the physical layout of the counseling area impacts the degree of confidentiality that may be achieved. However, it is the responsibility of each Provider to implement procedures to achieve a reasonable degree of confidentiality within their respective areas and to establish operating policies and procedures that reasonably protect the confidentiality of oral, written and electronic communications.
Written communications that include identifiable health information, medical charts, files, electronic storage devices, fax machines, and other electronic equipment over which protected health information may be received or transmitted are to be maintained in secure sites and/or away from public access. Computer screens containing protected health information are to be inaccessible to public view. Computers that store protected health information are to be secured before being left unattended.
Protected health information stored in computers is to be password protected. Passwords are individual specific and are not to be shared by or accessible to more than one individual.
To the extent practicable, ICA will accommodate the written request of an individual to have their health information communicated to them at a time, place, and in a manner of their choosing. If the request is impractical or impossible for ICA to accommodate, this will be clearly communicated to the individual requesting the accommodation.
ICA will recognize personal representatives authorized by our consumers, by the courts, or by state law for purposes of communicating health information. Personal representatives may be parents or legal guardians or minor children or persons who are legally authorized or specifically identified by the patient themselves, such as a close friend or family member to act on behalf of the patient, ICA may, without prior authorization of the consumer, and where necessary due to emergency or other professionally sound reason, communicate health information with persons directly involved in the care of a consumer. ICA may also refuse to provide information to personal representatives, or to the consumer themselves, where it is detrimental to or otherwise not in the best interest of the consumer, may endanger or breach the confidentiality of the third party or is precluded by statute.
Violation of this policy or negligence on behalf of any ICA staff member resulting in or having the potential to result in the unauthorized release of identifiable health information may result in disciplinary action up to and including termination of employment.
For questions about this Privacy Notice please contact:
Published - April 14, 2003
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